The most complete platform, with the best value for money on the market.

Compare 14 document-operations capabilities with 8 vendors. At Arqueum everything is included in the license — no additional module in the middle of the project.

native and included in the license
module charged separately
partially covers or depends on consulting
not native

Comparison prepared by Arqueum based on vendors' public information and implementation experience; third-party plans and modules change over time. Assessed: August 2026.

Feature comparison

Classification plan, document types and retention

Arqueum
Yes

SoftExpert
Yes

OpenText Documentum
Yes

TOTVS Fluig
Yes

Microsoft SharePoint
Partial

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Configurable review and approval workflow

Arqueum
Yes

SoftExpert
Add-on

OpenText Documentum
Add-on

TOTVS Fluig
Yes

Microsoft SharePoint
Partial

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Native e-signature, with signing order and certificate

Arqueum
Yes

SoftExpert
Add-on

OpenText Documentum
Add-on

TOTVS Fluig
Add-on

Microsoft SharePoint
No

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Acknowledgement terms and recorded read receipts

Arqueum
Yes

SoftExpert
Partial

OpenText Documentum
Partial

TOTVS Fluig
Partial

Microsoft SharePoint
No

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Controlled copy with watermark, justification and tracking

Arqueum
Yes

SoftExpert
Partial

OpenText Documentum
Partial

TOTVS Fluig
No

Microsoft SharePoint
No

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Preview of 65+ formats with no extra software

Arqueum
Yes

SoftExpert
Partial

OpenText Documentum
Partial

TOTVS Fluig
Partial

Microsoft SharePoint
Partial

Google Drive
Partial

Microsoft OneDrive
Partial

Dropbox
Partial
Semantic search with the user's permissions applied

Arqueum
Yes

SoftExpert
No

OpenText Documentum
Add-on

TOTVS Fluig
No

Microsoft SharePoint
Add-on

Google Drive
Partial

Microsoft OneDrive
Partial

Dropbox
No
Chat with your documents, citing the source

Arqueum
Yes

SoftExpert
Add-on

OpenText Documentum
Add-on

TOTVS Fluig
Add-on

Microsoft SharePoint
Add-on

Google Drive
Add-on

Microsoft OneDrive
Add-on

Dropbox
No
AI classification against the unit's own plan

Arqueum
Yes

SoftExpert
Add-on

OpenText Documentum
Add-on

TOTVS Fluig
No

Microsoft SharePoint
No

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Document translation with the layout preserved

Arqueum
Yes

SoftExpert
No

OpenText Documentum
Add-on

TOTVS Fluig
No

Microsoft SharePoint
No

Google Drive
Partial

Microsoft OneDrive
No

Dropbox
No
OCR, text-to-speech and audio transcription

Arqueum
Yes

SoftExpert
Partial

OpenText Documentum
Add-on

TOTVS Fluig
No

Microsoft SharePoint
Add-on

Google Drive
Partial

Microsoft OneDrive
Partial

Dropbox
No
Choice of AI provider per service, with no lock-in

Arqueum
Yes

SoftExpert
No

OpenText Documentum
No

TOTVS Fluig
No

Microsoft SharePoint
No

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
On-premises or in the customer's own private cloud

Arqueum
Yes

SoftExpert
Yes

OpenText Documentum
Yes

TOTVS Fluig
Partial

Microsoft SharePoint
No

Google Drive
No

Microsoft OneDrive
No

Dropbox
No
Replication across sites with full local operation

Arqueum
Yes

SoftExpert
No

OpenText Documentum
Partial

TOTVS Fluig
No

Microsoft SharePoint
Partial

Google Drive
Partial

Microsoft OneDrive
Partial

Dropbox
Partial

Feature comparison
Capability	Arqueum	SoftExpert	OpenText Documentum	TOTVS Fluig	Microsoft SharePoint	Google Drive	Microsoft OneDrive	Dropbox
Classification plan, document types and retention	Yes	Yes	Yes	Yes	Partial	No	No	No
Configurable review and approval workflow	Yes	Add-on	Add-on	Yes	Partial	No	No	No
Native e-signature, with signing order and certificate	Yes	Add-on	Add-on	Add-on	No	No	No	No
Acknowledgement terms and recorded read receipts	Yes	Partial	Partial	Partial	No	No	No	No
Controlled copy with watermark, justification and tracking	Yes	Partial	Partial	No	No	No	No	No
Preview of 65+ formats with no extra software	Yes	Partial	Partial	Partial	Partial	Partial	Partial	Partial
Semantic search with the user's permissions applied	Yes	No	Add-on	No	Add-on	Partial	Partial	No
Chat with your documents, citing the source	Yes	Add-on	Add-on	Add-on	Add-on	Add-on	Add-on	No
AI classification against the unit's own plan	Yes	Add-on	Add-on	No	No	No	No	No
Document translation with the layout preserved	Yes	No	Add-on	No	No	Partial	No	No
OCR, text-to-speech and audio transcription	Yes	Partial	Add-on	No	Add-on	Partial	Partial	No
Choice of AI provider per service, with no lock-in	Yes	No	No	No	No	No	No	No
On-premises or in the customer's own private cloud	Yes	Yes	Yes	Partial	No	No	No	No
Replication across sites with full local operation	Yes	No	Partial	No	Partial	Partial	Partial	Partial

What the licence covers

What each vendor includes in the licence, and what it charges as a module, add-on, third-party plan or consulting engagement.

Document platform (core)

Arqueum
Included

SoftExpert
Licence

OpenText Documentum
Licence

TOTVS Fluig
Licence

Microsoft SharePoint
M365 plan

Google Drive
Plan

Microsoft OneDrive
Plan

Dropbox
Plan
Workflow and approvals

Arqueum
Included

SoftExpert
Module

OpenText Documentum
Module

TOTVS Fluig
Included

Microsoft SharePoint
Power Automate

Google Drive
Add-on

Microsoft OneDrive
Add-on

Dropbox
Add-on
Electronic signature

Arqueum
Included

SoftExpert
Module

OpenText Documentum
Module

TOTVS Fluig
Module

Microsoft SharePoint
Third party

Google Drive
Third party

Microsoft OneDrive
Third party

Dropbox
Third party
AI services

Arqueum
Included

SoftExpert
Module

OpenText Documentum
Module

TOTVS Fluig
Module

Microsoft SharePoint
Per user

Google Drive
Per user

Microsoft OneDrive
Per user

Dropbox
Add-on
Retention and records schedule

Arqueum
Included

SoftExpert
Module

OpenText Documentum
Module

TOTVS Fluig
Module

Microsoft SharePoint
Purview E5

Google Drive
Not native

Microsoft OneDrive
Not native

Dropbox
Not native
Connectors and integrations

Arqueum
Included

SoftExpert
Per connector

OpenText Documentum
Per connector

TOTVS Fluig
Per connector

Microsoft SharePoint
Varies

Google Drive
Varies

Microsoft OneDrive
Varies

Dropbox
Varies
Replication across sites

Arqueum
Included

SoftExpert
Not native

OpenText Documentum
Module

TOTVS Fluig
Not native

Microsoft SharePoint
Link-dependent

Google Drive
Link-dependent

Microsoft OneDrive
Link-dependent

Dropbox
Link-dependent
Named-user licensing

Arqueum
Unlimited

SoftExpert
Per user

OpenText Documentum
Per user

TOTVS Fluig
Per user

Microsoft SharePoint
Per user

Google Drive
Per user

Microsoft OneDrive
Per user

Dropbox
Per user
Implementation consulting

Arqueum
Included

SoftExpert
Contracted

OpenText Documentum
Contracted

TOTVS Fluig
Contracted

Microsoft SharePoint
Partner

Google Drive
Partner

Microsoft OneDrive
Partner

Dropbox
Partner
Version upgrades

Arqueum
Included

SoftExpert
Contract

OpenText Documentum
Contract

TOTVS Fluig
Contract

Microsoft SharePoint
Included

Google Drive
Included

Microsoft OneDrive
Included

Dropbox
Included
Licence cost

Arqueum
One-time

SoftExpert
Annual

OpenText Documentum
Annual

TOTVS Fluig
Annual

Microsoft SharePoint
Annual

Google Drive
Annual

Microsoft OneDrive
Annual

Dropbox
Annual

What the licence covers
Item	Arqueum	SoftExpert	OpenText Documentum	TOTVS Fluig	Microsoft SharePoint	Google Drive	Microsoft OneDrive	Dropbox
Document platform (core)	Included	Licence	Licence	Licence	M365 plan	Plan	Plan	Plan
Workflow and approvals	Included	Module	Module	Included	Power Automate	Add-on	Add-on	Add-on
Electronic signature	Included	Module	Module	Module	Third party	Third party	Third party	Third party
AI services	Included	Module	Module	Module	Per user	Per user	Per user	Add-on
Retention and records schedule	Included	Module	Module	Module	Purview E5	Not native	Not native	Not native
Connectors and integrations	Included	Per connector	Per connector	Per connector	Varies	Varies	Varies	Varies
Replication across sites	Included	Not native	Module	Not native	Link-dependent	Link-dependent	Link-dependent	Link-dependent
Named-user licensing	Unlimited	Per user	Per user	Per user	Per user	Per user	Per user	Per user
Implementation consulting	Included	Contracted	Contracted	Contracted	Partner	Partner	Partner	Partner
Version upgrades	Included	Contract	Contract	Contract	Included	Included	Included	Included
Licence cost	One-time	Annual	Annual	Annual	Annual	Annual	Annual	Annual

Compiled by Arqueum from vendors' public information and from implementation experience. Third-party plans and modules change over time. Checked August 2026.

The most complete platform, with the best value for money on the market.

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A single, lifetime license per instance, unlimited users — no prices, just the model.

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